Travel Processing Is Moving to Concur
Travel reimbursements are transitioning from Certify to Concur. Going forward, Concur will be used for travel authorizations and reimbursements.
What you need to know:
- Existing Certify items: Any travel or reimbursement items already initiated or purchased through Certify must be fully processed in Certify.
- Pre-Travel Authorization: All pre-travel authorizations will now be completed through Concur. The AdobeSign workflow is no longer being used.
- Report Name: Please add the W-Fund to the Report name. example: "Fund W9999 - Conference".
- New travel: New travel reports should be initiated and processed through Concur.
- Student and Outside Traveler Reimbursements: Reimbursements for students and outside travelers will be processed through Concur.
- Sponsoring faculty are required to submit requests and reports on the traveler’s behalf.
- must be completed to create a supplier ID for non-employees. Once the supplier ID is created, then you can submit the request for student/non-employee travel.
- P-Cards: P-Cards will migrate to Concur at a later date. Continue following the current P-Card process until additional guidance is provided.
Training resources and office hours are available to help users transition to Concur. Visit the page for training information, , and scheduled office hours.
Additional Employment (2403) Process Update
The Additional Employment (2403) process will be changing as part of the transition to CHRS (Common Human Resources System). Academic Affairs is currently finalizing the new process, and ORSP is working with them to determine how these changes will affect additional employment requests.
Until further notice, please continue using the current ORSP Additional Employment (2403) process and .
ORSP will provide updated guidance and instructions once the new CHRS process has been finalized. No changes to the current ORSP submission process are required at this time.
As a reminder, 2403 requests are due on the 15th of the month prior to the start date of your appointment. Request submitted after the 15th of the month will be processed in the next month’s batch, and pay will be delayed. Below are examples of common deadlines:
- Appointment starts start of fall semester (mid-August): due date July 15
- Appointment starts fall break (end of November): due date October 15
- Appointment starts winter break (after end of fall, mid-December): due date: November 15
- Appointment starts start of spring semester (mid-January): due date December 15
- Appointment starts spring break (end of March): due date February 15
- Appointment starts summer break (after end of spring, mid/end-May): due date: April 15
Fall 2026 Reassigned Time
If you were approved for grant-funded reassigned time for Fall 2026, you will be receiving an email from Smartsheet asking for information regarding your deliverables. Once this information is provided, ORSP will route a Faculty Assigned Time Form (FATF) to the faculty member, their chair, their dean, and the grant’s post-award analyst.
Student Assistants
If you are planning on hiring student assistants on your grants for Fall 2026, please submit as soon as possible. Once this form is submitted, the post-award analyst will review and approve the request, and the information will be sent to your department/HUB staff to complete the SEAF and FTE forms. Students cannot work until your department/HUB staff inform you that the student’s appointment has been entered into the system. If the student has not worked on campus before, they will need to sign into payroll (SA 2600) before their appointment can be entered.
CSUBUY - P2P
If any PIs still do not have access to P2P, please email ally.pelland@csueastbay.edu.